G useR! 2019 approximate budget (in-person event)
Note that this budget is only given as an example (and has been strongly simplified), because budgets will always vary depending on the local organization constrains.
G.1 Incomes
| Income type | Number of… | Approximate amount |
|---|---|---|
| Registration fees (*) | ~1000 participants | 500,000 € |
| Sponsors and publishers (**) | 200,000 € |
(*) useR! 2019 budget detailed this line by registration categories and by early bird / late registrations, number of tutorials (~900), number of paid gala dinner (~800), and by country of origin (non EU participants were not subjected to VAT).
(**) useR! 2019 budget detailed this line by sponsor categories (violette, bronze, …), and by country of origin (non EU sponsors were not subjected to VAT).
G.2 Expenditures
| Income type | Number of… | Approximate amount |
|---|---|---|
| Venue and equipment | 250,000 € | |
| Scholarships, stipends, speaker invitations | 50,000 € | |
| Video recording and streaming | 10,000 € | |
| Communication (including congress kit) (*) | 15,000 € | |
| Catering (including cheese&wine poster session) (**) | 1200 attendees | 150,000 € |
| Gala dinner | 850 attendees | 60,000 € |
| Childcare | 4-6 children | 5,000 € |
| Administrative and financial costs | 120,000 € |
(*) This budget line was detailed between fixed communication costs (like signage of the venue), and costs depending on the number of participants (like the congress kit costs).
(**) This budget line was precisely adjusted to the number of expected participants at each event (main conference, poster session, tutorials).
Profits were donated to the R foundation.