B Code of Conduct Response Team Documents

B.1 useR! 2021 Code of Conduct

The organizers of useR! 2021 are dedicated to providing a safe and inclusive conference experience for everyone regardless of age, gender, sexual orientation, disability, physical appearance, race, or religion (or lack thereof).

All participants (including organizers, attendees, presenters, sponsors, and volunteers) at useR! 2021 are required to agree to the following code of conduct. Reports of violation to this Code of Conduct should be addressed to useR2021-coc [at] r-project.org.

The code of conduct applies to all conference activities including talks, panels, workshops, and social events. It extends to conference-specific exchanges on social media, for instance, posts tagged with the identifier of the conference (e.g. #useR2021 on Twitter), replies to such posts, and replies to official social media accounts (e.g. @_useRconf on Twitter).

Organizers will enforce this code throughout and expect cooperation in ensuring a safe environment for all.

Expected Behaviour

All conference participants agree to: - Be considerate in language and actions, and respect the boundaries of fellow participants. - Refrain from demeaning, discriminatory, or harassing behaviour and language. Please refer to Unacceptable Behaviour for more details. - Alert a member of the Code Of Conduct Response Team if you notice someone in distress, or observe violations of this code of conduct, even if they seem inconsequential. Please refer to the section titled What To Do If You Witness or Are Subject To Unacceptable Behaviour for more details.

Unacceptable Behavior

Behavior that is unacceptable includes, but is not limited to:

Stalking, e.g. persistent unwanted direct messages, sending unwanted pictures or malware links, logging online activity for harassment purposes.
Deliberate intimidation.
Sharing private conversations and discussions (e.g., screenshots of discussion channels, direct messages, etc), without consent.
Sustained or willful disruption of talks or other conference activities, including online discussion.
Use of sexual or discriminatory imagery, comments, or jokes.
Offensive comments related to age, gender, sexual orientation, disability, race, religion, nationality, or native language.
Inappropriate simulated physical contact, e.g. textual descriptions like “hug” or “backrub” or emoji representing such contact, used without consent.
Unwelcome sexual attention, which can include inappropriate questions of a sexual nature, asking for sexual favors, or repeatedly asking for dates or contact information.

If you are asked to stop unacceptable behavior you should stop immediately, even if your behavior was meant to be friendly or a joke.

Attendees who behave in an inappropriate manner are subject to actions listed under Responses to Code of Conduct Violations.

Additional Requirements for Conference Contributions

Presentations should not contain offensive or sexualised material. If this material is impossible to avoid given the topic (for example text mining of material from hate sites), the existence of this material should be noted in the abstract and, in the case of oral contributions, at the start of the talk or session.

Responses to Code of Conduct Violations

The Code of Conduct response team reserves the right to determine the appropriate response for all code of conduct violations. Potential responses include:

ban or mute from the conference spaces in order to stop the inappropriate behavior;
a formal warning to stop the harassing behavior;
expulsion from the conference;
removal of sponsor displays or conference presentations, or
cancellation or early termination of talks or other contributions to the program.

Refunds may not be given in case of expulsion.

What To Do If You Witness or Are Subject To Unacceptable Behavior

Alert the Code of Conduct Response Team or the Organizing Committee if you notice someone in distress, or observe violations of this code of conduct, even if they seem inconsequential.

Reports should be addressed to useR2021-coc [at] r-project.org. If the report concerns someone from the response team, that member and everyone that would enter a conflict of interest will recuse themselves. If you still have concerns about a conflict of interest, you are welcome to contact the R Foundation Conference Committee under R-conferences [at] r-project.org.

We will take all reports by useR! 2021 participants seriously. This includes incidents outside our spaces and at any point in time. The useR! 2021 organizing committee reserves the right to exclude people from useR! 2021 based on their past behavior, including behavior outside useR! 2021 spaces and behavior towards people who are not part of useR! 2021.

We will respect confidentiality requests for the purpose of protecting targets of harassing behavior. We will not name victims without their affirmative consent. Correspondence is handled confidentially and deleted after the case is resolved. All data is stored securely, access will be limited to the members of the Code Of Conduct Response Team who take the case.

Conference staff will also provide support to victims, including, but not limited to:

Briefing key event staff to provide appropriate assistance
Other assistance to ensure victims feel safe for the duration of the conference

Assistance will only be provided with affirmative consent of the victim.

Code Of Conduct Response Team

Adithi Upadhya
Anicet Ebou
Batool Almazrouq
Danielle Smalls
Muriel Buri
Natalia Morandeira
Paola Corrales
Sara Mortara
Gordana Popovic
Andrea Sánchez-Tapia
Rocío Joo

Acknowledgements

Parts of the above text are licensed CC BY-SA 4.0. Credit to SRCCON. This code of conduct was based on that developed for useR! 2018 which was a revision of the code of conduct used at previous useR!s and also drew from rOpenSci’s code of conduct.

B.2 Spanish version of the useR! Code of Conduct, as of useR! 2021

Translated by Sara Mortara, member of the Code of Conduct Response Team

CÓDIGO DE CONDUCTA

El equipo de organización de useR! 2021 se dedica a brindar una experiencia de conferencia segura e inclusiva para todas las personas, independientemente de su edad, género, orientación sexual, discapacidad, apariencia física, raza o religión (o la falta de ella).

Todas las personas participantes (incluidos personas organizadoras, asistentes, presentadoras, patrocinadoras y voluntarias) de useR! 2021 deben aceptar este código de conducta. Las denuncias de violación de este Código de conducta deben dirigirse a useR2021-coc@r-project.org.

El código de conducta se aplica a todas las actividades de la conferencia, incluidas charlas, paneles, talleres y eventos sociales. Se extiende a intercambios específicos de mensajes acerca de la conferencia en las redes sociales, por ejemplo, publicaciones etiquetadas con el identificador de la conferencia (por ejemplo, # useR2021 en Twitter), respuestas a dichas publicaciones y respuestas a cuentas oficiales de redes sociales (por ejemplo, @_useRconf en Twitter).

El equipo de organización hará cumplir este código en todo momento y espera cooperación para garantizar un entorno seguro para todas las personas.

Comportamiento esperado

Todas las personas participantes de la conferencia están de acuerdo con:

Ser consideradas en el lenguaje y las acciones, y respetar los límites de los demás participantes.
Abstenerse de comportamientos y lenguaje degradantes, discriminatorios o acosadores. Consulte la sección Comportamiento inaceptable para obtener más detalles.
Avisar a un miembro del Equipo de respuesta del código de conducta si nota a alguien en peligro o si observa violaciones de este código de conducta, incluso si parecen intrascendentes. Consulte la sección “Qué hacer si es testigo o es objeto de un comportamiento inaceptable” para obtener más detalles.

Comportamiento inaceptable

El comportamiento que es inaceptable incluye, pero no se limita a:

Acecho, por ejemplo, mensajes directos no deseados persistentes, envío de imágenes no deseadas o enlaces de malware, registro de actividad en línea con fines de acoso.
Intimidación deliberada.
Compartir conversaciones y discusiones privadas (por ejemplo, capturas de pantalla de canales de discusión, mensajes directos, etc.), sin consentimiento.
Interrupción intencionada o sostenida de charlas u otras actividades de la conferencia, incluida la discusión online.
Uso de imágenes, comentarios o bromas sexuales o discriminatorias.
Comentarios ofensivos relacionados con la edad, el género, la orientación sexual, la discapacidad, la raza, la religión, la nacionalidad o el idioma nativo.
Contacto físico simulado inapropiado, por ejemplo, descripciones textuales como “abrazo” o “backrub” o emoji que representen dicho contacto, utilizados sin consentimiento.
Atención sexual no deseada, que puede incluir preguntas inapropiadas de naturaleza sexual, pedir favores sexuales o pedir repetidamente encuentros o información de contacto.

Si se le pide que deje de comportarse de manera inaceptable, debe hacerlo de inmediato.

Las personas asistentes que se comporten de manera inapropiada están sujetas a las acciones enumeradas en Respuestas a las infracciones del Código de conducta.

Requisitos adicionales para contribuciones a conferencias

Las presentaciones no deben contener material ofensivo o sexualizado. Si este material es imposible de evitar dado el tema (por ejemplo, extracción de texto de material de sitios de odio), la existencia de este material debe anotarse en resumen y, en el caso de contribuciones orales, al inicio de la charla o sesión.

Requisitos adicionales para patrocinadores y contratistas de eventos sociales

Los patrocinadores y contratistas de eventos sociales no deben usar imágenes, actividades u otro material sexualizado. No deben usar ropa / uniformes / disfraces sexualizados, ni crear un ambiente sexualizado. En caso de infracciones, se podrán aplicar sanciones, sin devolución de la contribución del patrocinio.

Respuestas a las infracciones del Código de conducta

El equipo de respuesta del Código de Conducta se reserva el derecho de determinar la respuesta adecuada para todas las violaciones del código de conducta. Las posibles respuestas incluyen:

Prohibir o silenciar los espacios de conferencias para detener el comportamiento inapropiado.
Una advertencia formal para detener el comportamiento de acoso. expulsión de la conferencia.
Eliminación de exhibiciones de patrocinadores o presentaciones de conferencias, o cancelación o terminación anticipada de charlas u otras contribuciones al programa.

Es posible que no se otorguen reembolsos en caso de expulsión.

Qué hacer si es testigo o es objeto de un comportamiento inaceptable

Avise al Equipo de Respuesta al Código de Conducta o al Comité Organizador si nota a alguien en peligro u observa violaciones de este código de conducta, incluso si parecen intrascendentes.

Los informes deben dirigirse a useR2021-coc@project.org. Si el informe se refiere a alguien del equipo de respuesta, ese miembro y todos los que entrarían en un conflicto de intereses ya no recibirán el informe. Si todavía tiene dudas sobre un conflicto de intereses, puede ponerse en contacto con el Comité de conferencias de la Fundación R en R-conferencias@r-project.org.

Tomaremos todos los informes de participantes de useR! 2021 participantes en serio. Esto incluye incidentes fuera de nuestros espacios y en cualquier momento. El comité organizador de useR! 2021 se reserva el derecho de excluir a las personas de la conferencia en función de su comportamiento pasado, incluido el comportamiento fuera de espacios de useR! 2021 y comportamientos hacia las personas que no forman parte de useR! 2021.

Respetaremos las solicitudes de confidencialidad con el fin de proteger a los objetivos del comportamiento de acoso. No nombraremos víctimas sin su consentimiento afirmativo. La correspondencia se maneja de manera confidencial y se elimina una vez que se resuelve el caso. Todos los datos se almacenan de forma segura, el acceso estará limitado a los miembros del Equipo de Respuesta al Código de Conducta que tomen el caso.

El personal de la conferencia también brindará apoyo a las víctimas, que incluye, entre otros:

Informar al equipo del evento para que brinde la asistencia adecuada.
Otra asistencia para garantizar que las víctimas se sientan seguras durante la conferencia.

La asistencia solo se brindará con el consentimiento afirmativo de la víctima.

Equipo de respuesta al código de conducta

Adithi Upadhya
Anicet Ebou
Batool Almazrouq
Danielle Smalls
Muriel Buri
Natalia Morandeira
Paola Corrales
Sara Mortara
Gordana Popovic
Andrea Sánchez-Tapia
Rocío Joo

Agradecimientos

Partes del texto anterior tienen licencia CC BY-SA 4.0. Crédito a SRCCON. Este código de conducta se basó en el desarrollado para useR! 2018, que fue una revisión del código de conducta utilizado en usuarios anteriores y también se basó en el código de conducta de rOpenSci.

B.3 French version of the useR! Code of Conduct, as of useR! 2021

Translated by Anicet Ebou, member of the Code of Conduct Response Team

CODE DE CONDUITE

L’équipe organisatrice de useR! 2021 s’engage à offrir une expérience de conférence sûre et inclusive pour tou⋅te⋅s, indépendamment de l’âge, du sexe, de l’orientation sexuelle, du handicap, de l’apparence physique, de la race ou de la religion (ou de l’absence de religion).

Tou⋅te⋅s les participant⋅e⋅s (y compris les organisat⋅eurs⋅rices, les présentat⋅eurs⋅rices, les sponsors et les bénévoles) de useR! 2021 doivent accepter ce code de conduite. Les rapports sur les violations du présent code de conduite doivent être adressés à useR2021-coc@r-project.org.

Le code de conduite s’applique à toutes les activités de la conférence, y compris les sessions de présentation, les tables rondes, les ateliers et les évènements sociaux. Il s’étend aussi aux échanges de messages concernant la conférence sur les médias sociaux, comme les messages marqués de l’identifiant de la conférence (par exemple, #useR2021 sur Twitter), les réponses à ces messages et les réponses aux comptes officiels de la conférence sur les médias sociaux (par exemple, @_useRconf sur Twitter).

L’équipe organisatrice s’engage à faire respecter ce code à tout moment et attend la coopération de tou⋅te⋅s pour garantir un environnement sûr aux participant⋅e⋅s.

Comportement attendu

Tou⋅te⋅s les participant⋅e⋅s à la conférence acceptent :

d’être prévenants dans leur langage et leurs actions et de respecter les limites personnelles des autres participant⋅e⋅s,
de s’abstenir de tout comportement et langage dégradant, discriminatoire ou harcelant (voir la section Comportement inacceptable pour plus de détails),
de prévenir un membre de l’équipe du Code de Conduite si ils ou elles remarquent qu’une personne est en danger ou si ils ou elles observent des violations du présent code de conduite, même si elles semblent sans importance. Référez-vous à la section « Que faire si vous êtes témoin ou victime d’un comportement inacceptable ? » pour plus de détails.

Comportement inacceptable

Les comportements inacceptables incluent, sans s’y limiter :

le harcèlement, par exemple l’envoi persistant de messages directs non désirés, l’envoi d’images ou de liens malveillants non désirés,
l’enregistrement de l’activité en ligne à des fins de harcèlement,
l’intimidation délibérée,
le partage des conversations et des discussions privées (par exemple, des captures d’écran de canaux de discussion, des messages directs, etc.), sans le consentement de la personne concernée,
la perturbation intentionnelle ou durable des discussions privées ou d’autres activités de la conférence, y compris les discussions en ligne,
l’utilisation d’images, de commentaires ou de blagues à caractères sexuel ou discriminatoire,
les commentaires offensants liés à l’âge, au sexe, à l’orientation sexuelle, au handicap, à la race, à la religion, à la nationalité ou à la langue maternelle,
la suggestion d’un contact physique inapproprié, par exemple des descriptions textuelles telles que « câlin » ou « massage » ou des émoji représentant un tel contact, utilisés sans consentement,
une insistance sexuelle non désirée, qui peut inclure des questions inappropriées de nature sexuelle, la demande de faveurs sexuelles ou la demande répétée de rencontres ou de coordonnées.

Si on vous demande de cesser un comportement inacceptable, vous devez le faire immédiatement.

Les participant⋅e⋅s qui se comportent de manière inappropriée sont soumis aux actions énumérées dans la section « Réponses aux violations du code de conduite ».

Exigences supplémentaires pour les communications et soumissions à la conférence

Les soumissions ne doivent pas contenir de matériel offensant ou sexualisé. S’il est impossible d’éviter ce type de matériel compte tenu du sujet traité (par exemple, l’extraction de textes de sites haineux), l’existence de ce matériel doit être signalée dans le résumé et, dans le cas de contributions orales, au début de l’exposé ou de la séance.

Exigences supplémentaires pour les sponsors et les prestataires des événements sociaux

Les sponsors et les prestataires des événements sociaux ne doivent pas utiliser d’images, d’activités ou d’autre matériel à caractère sexuel. Ils ne doivent pas porter de vêtements, d’uniformes ou de costumes à caractère sexuel, ni créer un environnement à caractère sexuel. En cas d’infraction, des sanctions peuvent être appliquées, sans possibilité de remboursement de la contribution au parrainage de la conférence pour le sponsor.

Réponses aux violations du code de conduite

L’équipe chargée de la réponse aux violation du code de conduite se réserve le droit de déterminer la réponse appropriée à toutes les violations du code de conduite. Les actions possibles sont les suivantes:

interdire l’accès à la conférence ou réduire au silence le fautif dans les espaces de la conférence, pour mettre fin aux comportements inappropriés,
exprimer un avertissement formel pour mettre fin au comportement de harcèlement,
expulser le fautif de la conférence,
retirer le stand d’un sponsor ou annuler une communication à la conférence, ou résilier de manière anticipée d’autres types de contributions au programme.

Aucun remboursement ne sera effectué en cas d’expulsion ou d’annulation.

Que faire si vous êtes témoin ou victime d’un comportement inacceptable ?

Informez l’équipe en charge de la réponse aux violations du code de conduite ou le comité d’organisation si vous remarquez une personne en détresse ou si vous observez des violations de ce code de conduite, même si elles vous semblent sans importance.

Les rapports doivent être adressés à useR2021-coc@project.org. Si le rapport concerne un membre de l’équipe de réponse, ce membre et tou⋅te⋅s ceux et celles qui seraient en conflit d’intérêt avec lui ou elle ne suivront plus le rapport. Si, après cela, il vous reste encore des doutes sur un potentiel conflit d’intérêt, vous pouvez contacter le comité en charge des conférences de la Fondation R à l’adresse R-conferences@r-project.org.

Nous prendrons au sérieux tous les rapports des participant⋅e⋅s à useR! 2021. Cela inclut les incidents survenus en dehors des sites de la conférence et les incidents survenus à n’importe quel moment. Le comité d’organisation de useR! 2021 se réserve le droit d’exclure des personnes de la conférence sur la base de leur comportement passé, y compris sur la base de leur comportement en dehors des sites de la conférence useR! 2021 et de leur comportement envers des personnes qui ne participent pas à la conférence useR! 2021.

Nous respecterons les demandes de confidentialité afin de protéger les victimes d’un potentiel harcèlement. Nous ne nommerons pas les victimes sans leur consentement explicite. La correspondance sera traitée de manière confidentielle et supprimée une fois l’affaire résolue. Toutes les données seront stockées de manière sécurisée et l’accès à ces données sera limité aux membres de l’équipe de réponse aux violations du code de conduite qui auront été chargés de l’affaire.

Le personnel de la conférence fournira également un soutien aux victimes, y compris, mais sans s’y limiter :

en informant l’équipe organisatrice de la conférence afin qu’elle fournisse une assistance appropriée,
en organisant toute autre action d’assistance pour que les victimes se sentent en sécurité pendant la conférence.

L’assistance ne sera fournie qu’avec le consentement explicite de la victime.

Équipe de réponse aux violation du code de conduite

Adithi Upadhya
Anicet Ebou
Batool Almazrouq
Danielle Smalls
Muriel Buri
Natalia Morandeira
Paola Corrales
Sara Mortara
Gordana Popovic
Andrea Sánchez-Tapia
Rocío Joo

Remerciements

Certaines parties du texte ci-dessus sont sous licence CC BY-SA 4.0. Crédit à SRCCON. Ce code de conduite est basé sur celui élaboré pour useR! 2018, qui était lui-même une adaptation du code de conduite utilisé pour les conférences précédentes. Ces divers codes de conduite sont basés sur le code de conduite rOpenSci.

B.4 Portuguese version of the useR! Code of Conduct, as of useR! 2021

Translated by Sara Mortara, member of the Code of Conduct Response Team

CÓDIGO DE CONDUTA

A organização de useR! 2021 é dedicada a proporcionar uma experiência de conferência segura e inclusiva para todas as pessoas independente de idade, gênero, orientação sexual, deficiência, aparência física, raça ou religião (ou a falta dela).

Todas as pessoas participantes (incluindo as pessoas organizadoras, ouvintes, palestrantes, patrocinadoras e voluntárias) na conferência useR! 2021 são obrigadas a concordar com este código de conduta. Relatos de violação a este Código de Conduta devem ser endereçados a useR2021-coc@r-project.org.

O código de conduta se aplica a todas as atividades da conferência, incluindo palestras, painéis, oficinas e eventos sociais. Ele se estende a todas as menções específicas à conferência nas redes sociais, por exemplo, postagens marcadas com o identificador da conferência (ex. #useR2021 no Twitter), respostas a tais postagens e respostas a contas oficiais de mídia social (ex. @_useRconf no Twitter).

A organização fará cumprir este código em sua totalidade e espera cooperação para garantir um ambiente seguro a todas as pessoas.

Comportamento esperado

Todas as pessoas participantes concordam em:

Serem atenciosas na linguagem e nas ações e respeitar os limites das outras pessoas.
Evitar linguagem e comportamentos humilhantes, discriminatórios ou assediadores. Por favor, consulte a seção Comportamento indesejado para mais detalhes.
Alertar uma pessoa da equipe de respostas do Código de Conduta se notar alguém em perigo ou observar violações deste código de conduta, mesmo que pareçam irrelevantes. Por favor, consulte a seção “O que fazer se você testemunhar ou estiver sujeito a um comportamento inaceitável” para obter mais detalhes.

Comportamento inaceitável

O comportamento inaceitável inclui, mas não se limita a:

Perseguição, por exemplo, mensagens diretas indesejadas persistentes, envio de imagens indesejadas ou links de malware, registro de atividades online para fins de assédio.
Intimidação deliberada
Compartilhar conversas e discussões privadas (por exemplo, capturas de tela de canais de discussão, mensagens diretas etc.) sem consentimento.
Interrupção sustentada ou intencional de palestras ou outras atividades da conferência, incluindo discussões online.
Uso de imagens, comentários ou piadas sexuais ou discriminatórias.
Comentários ofensivos relacionados a idade, sexo, orientação sexual, deficiência, raça, religião, nacionalidade ou idioma nativo.
Contato físico simulado inadequado, por exemplo descrições textuais como “abraço” ou “backrub” ou emoji que representam tal contato, usadas sem consentimento.
Atenção sexual indesejada, o que pode incluir perguntas inapropriadas de natureza sexual, pedidos de favores sexuais ou pedidos repetidos de encontros ou informações de contato.

Se você for solicitado a interromper um comportamento inaceitável, deve parar imediatamente.

Pessoas que comportem de maneira inadequada estão sujeitas às ações listadas em Respostas às Violações do Código de Conduta.

Requisitos adicionais para contribuições para conferências

As apresentações não devem conter material ofensivo ou sexualizado. Se for impossível evitar esse material devido ao tema (por exemplo, extração de texto de material de sites de ódio). A existência desse material deve ser anotada no resumo e, no caso de contribuições orais, no início da palestra ou sessão.

Requisitos adicionais para patrocinadores e contratantes de eventos sociais

Patrocinadores e contratados de eventos sociais não devem usar imagens sexualizadas, atividades ou outro material. Eles não devem usar roupas / uniformes / fantasias sexualizados ou criar um ambiente sexualizado. Em caso de violação, podem ser aplicadas sanções, sem a devolução da contribuição de patrocínio.

Respostas às violações do código de conduta

A equipe de resposta do Código de Conduta reserva-se o direito de determinar a resposta apropriada para todas as violações do código de conduta. As respostas potenciais incluem:

Banir ou silenciar os espaços de conferência para impedir o comportamento impróprio.
Um aviso formal para interromper o comportamento de assédio.
Expulsão da conferência.
Remoção de monitores de patrocinadores ou apresentações em conferências
Cancelamento ou término antecipado de negociações ou outras contribuições para o programa.

Reembolsos não podem ser feitos em caso de expulsão.

O que fazer se você testemunhar ou for alvo de um comportamento inaceitável

Alerte a Equipe de Resposta ao Código de Conduta ou o Comitê Organizador se notar alguém em perigo, ou observar violações deste código de conduta, mesmo que pareçam irrelevantes.

As denúncias devem ser enviadas para useR2021-coc@r-project.org. Se a denúncia envolver alguém da equipe de resposta, esse membro e todos que entrarem em um conflito de interesse se afastarão do recebimento. Se você ainda tiver dúvidas sobre um conflito de interesses, entre em contato com o R Foundation Conference Committee em R-conferences@r-project.org.

Levaremos todos os reportes por useR! 2021 participantes a sério. Isso inclui incidentes fora de nossos espaços e em qualquer momento. O comitê organizador de useR! 2021 reserva-se o direito de excluir pessoas de useR! 2021 com base em seu comportamento anterior, incluindo comportamento fora de useR! 2021 espaços e comportamentos para com pessoas que não fazem parte de useR! 2021.

Respeitaremos os pedidos de confidencialidade com o objetivo de proteger os alvos de comportamento de assédio. Não nomearemos as vítimas sem seu consentimento afirmativo. A correspondência é tratada de forma confidencial e excluída após o caso ser resolvido. Todos os dados são armazenados de forma segura, o acesso será limitado aos membros da Equipe de Resposta do Código de Conduta que assumem o caso.

A equipe da conferência também fornecerá apoio às vítimas, incluindo, mas não se limitando a:

Instruir a equipe do evento para fornecer a assistência adequada.
Outra assistência para garantir que as vítimas se sintam seguras durante a conferência

A assistência só será fornecida com o consentimento afirmativo da vítima.

Equipe de resposta do Código de Conduta

Adithi Upadhya
Anicet Ebou
Batool Almazrouq
Danielle Smalls
Muriel Buri
Natalia Morandeira
Paola Corrales
Sara Mortara
Gordana Popovic
Andrea Sánchez-Tapia
Rocío Joo

Agradecimentos

Partes do texto acima são licenciadas CC BY-SA 4.0. Crédito para SRCCON. Este código de conduta foi baseado no desenvolvido para useR! 2018, que foi uma revisão do código de conduta usado em conferências useR! anteriores e também baseado no código de conduta da rOpenSci.

B.5 CoC Team guidelines

Main links - quick access

Our e-mail is: useR2021-coc@r-project.org
CoC Drive folder
Schedules: detailed groups and times in our Sheets (and team contact information); useR! Team schedule (marmots, hosts, chairs, CoC team); conference schedule
Incident report template form
Lounge credentials (Lounge link during the conference: https://join.user2021.r-project.org/#/)
Guide to the Lounge and some useful commands we have discussed for our team.
Some pre-formatted texts
Jitsi room for us to meet if necessary https://meet.jit.si/CoC_team_useR_2021 Telegram group for emergency

Before the conference

Know and fully understand our CoC. Be able to explain it to other people, if asked. https://user2021.r-project.org/participation/coc/
Read the Frame Shift Consulting book and be aware of these guidelines and of the incident report template form: propose changes, discuss any doubts on how to enforce the CoC, how to take a report, how to make a decision, etc.
Fill your schedule and know who you share a group with. Each group has 3-4 people available during a similar 12 hour period. You are not expected to be available during these 12 hours (and there is overlap between groups), but you’ll probably be in more contact with people in the same group. Remember who are your group colleagues, you will gather with them in case of taking a report! (but also: may need to call a person from other groups).
Schedule. Fill your schedule in your sheet and check it in TeamUp
Train on the Lounge usage. Have your CoC team credentials on hand.
Know who has access to the email in your group. (Natalia, Adithi or Sara)

During the conference

Be connected with your team in our private Slack channel. Slack is the main channel and telegram should be used in case of emergencies. In particular, be connected with the 2-3 persons in your group sharing timezone and availability.
In your shift. Be alert to:
- Lounge notifications (log-in with CoC credentials in a private incognito session),
- Lounge DMs sent to you (as a member of a CoC team)
- E-mail notifications if you have access useR2021-coc [at] r-project.org.
Know your useR! Team schedule (to be able to know who to ask for help, e.g who are the MaRmots in your shit) and the conference schedule. In Slack, you may join the channels #marmots and #zoom-hosts to ask help from Marmots and hosts or be available for them.
CoC should be silent in the Lounge, but available to respond to messages and to receive incident reports (CoC_team should not appear in the midst of regular conversations. no talking from CoC_team). Be able to quickly share our CoC if requested (web or /coc command in Lounge), and to clarify any doubts on it.
You should be able to attend the conference normally and interact with others using your own personal profile, since CoC_team is a silent user. If you feel the need to intervene, deflect, interrupt any conversation, you can do this as a member of the organizing team and as an active bystander. This is important because we want to avoid a “policive” atmosphere inside the Lounge, where CoC_team appears, chats, gives their opinion and interrupts. The maRmots received the instructions to intervene - let them handle the situations, support them, and talk with them if needed (via CoC_team if necessary).

In case a report is received

If an incident report is received, follow our template form step-by-step: gather with your CoC small team (the group defined by the schedule), collect the required information, and work on a decision.
Remember the 2hr deadline for a first response and the 24hr deadline to analyze the case you are on.
If an incident report is received by another person, you may be requested (if you are able) to be part of a small CoC team and work on a report, even if you are not on that shift. Shifts and groups are flexible!
Don’t hesitate to contact Natalia, Sara and Andrea in case you need anything or have doubts
Well-being: take care of yourself and your well-being! Rest, ask a CoC member to replace you if you feel unsafe, if you feel uncomfortable with handling a report, or if you are too tired to deal with a task. Be alert if a peer is about to burn out. Be kind to anyone on the team. Thank the reporters, thank your peers in the CoC team, and thank any other person in the useR! organizing committees that are helping your team.

After the conference

If a report was received, work with your small team on an anonymized version to share with the full CoC team and with the useR! Organizers (transparency report).
Save any important message history from the Lounge (it will be deleted ~2 weeks after the conference). Where? In our Google Drive folder. How? Zip all the important information and save the zipped folder named with the report incident number.
Participate in a CoC meeting for a final balance of our work as a team.

B.6 useR!2021 - CoC incident report template

Written by Natalia Morandeira, co-lead the CoC Response Team of useR! 2021, in collaboration with the rest of the team.

This is a non-anonymized template to be used by the CoC subteams handling the report (3-4 people in the context of useR! 2021). Remember to anonymize the report prior to sharing it with the full CoC team and at the end of the process, when creating a transparency report. Please:

1. Copy the template before modifying it
1. create a version with restricted permissions for the CoC subteam handling the incident
1. Fill the form by following the instructions in blockquote and remove these instructions after filling the form
1. Anonymize the form, save a copy in the shared folder, and name it:

Report ID: useR2021-00x

Inform the CoC team leads you are handling a report, and get an ID. Not urgent, continue with the form.

Date and time of 1st received report, and medium:

Date, time, medium (mail, Lounge, direct message, jitsi, other). If several reports on the same incident were received, indicate them here. The deadline to communicate the report was received clock starts from the 1st report.

Reporter person/s contact information

Who reported? How to contact them on a decision?

Receive the incident report - checklist

If the report was sent by e-mail or DM (written), read the information. Ask for additional information only if necessary. Propose a meeting (jitsi or chat conversation) only if necessary. If the conversation is held by chat or in a call, remember the QUEST tips:

Quiet place (e.g.: “This conversation is confidential, and your report will only be shared with the CoC team”). “Are you confident with reporting in English?” (check availability of CoC members fluent in other languages)

Unsafe: Is everyone safe? ASAP, check if everyone is safe. If no, take quick actions. Alert the CoC team, Marmots in the Lounge or moderators. Decision on the needed quick actions needed will be on the CoC subteam who will handle the incident.

Emotions: “I’m hearing you felt (emotion) when (behavior).”

Security: explain that any report on the decision shared with the useR! will be anonymized. However, ask for any concerns (e.g. do you want to recuse someone from the team? Would the reported person know who reported them?)

Trust. Is there anything that you can do to make the reporter feel more safe, comfortable, or welcome? Thank the reporter.

If there is a chat with private information, be aware that anyone logged with CoC credentials can read the history chat. You may get a copy of the messages and then “Clear history” in the Lounge.

Reported person’s name

Who is/are reported? If the name is not known, complete with a description or the person’s alias or nickname. If available through the Lounge, include the User Information (/whois ).

Victim/s or target/s

Victim/s or target/s (persons and/or communities)

Witnesses

Witnesses, if any

First person in CoC team

Who received the report?

CoC response subteam

Gather a CoC subteam (3-4 persons). How? Look for availability at the schedule, contact your shift lead, and/or ask in the Slack channel: "I have got a report, who is available? (don’t give details!).

Ask for recusals to every member in your CoC Team

Look for a new member of other shifts, if necessary.

If 3 persons are available, go on!

List here the 3-4 persons on the CoC team that are handling this report.

Inform other members of the CoC team you are currently working on a report, but don’t share private information on the incident (if necessary, anonymize the information).

If the case is difficult or takes several hours to be solved, the CoC subteam can decide to discuss the report with other members of the CoC team. Be cautious, but the decision and criteria are on your subteam (you know your needs!).

Don’t hesitate to contact [the team leads] in case you need anything or have doubts

First deadline clock - 2 h to a public acknowledgment.

Indicate if a first short response was given

Briefly describe the response or copy-paste it. e.g. "Thanks for your report. The CoC Team is handling your report and a decision will be made within the next 24 hours.

María Smith, on behalf of the useR! 2021 CoC Team"

See other example at the pre-formatted texts document

Second deadline clock - 24 h to a decision

First, state the deadline here (date-time).

When the response is finished, state the date-time of the response. Reported incident - brief description (anonymize for the final version) 1-2 paragraph description of the reported incident. Do not include the decision here. If not anonymized from the beginning, remember to anonymize the description before sharing it with other members of the CoC Team. `

Incident - evidence (mails, screenshots)

Describe, link, or paste evidence, if available. Remember to anonymize the information in the final version. Type of (possible) useR! CoC unacceptable behavior Tick all the possible violations to the CoC - to be discussed by the CoC subteam when deciding

Stalking

Deliberate intimidation

Unwanted photography or recording

Sustained or willful disruption of talks or other events

Use of sexual or discriminatory imagery, comments, or jokes

Offensive comments related to age, gender, sexual orientation, disability, race or religion

Inappropriate physical contact, which can include grabbing, or massaging or hugging without consent

Unwelcome sexual attention, which can include inappropriate questions of a sexual nature, asking for sexual favors or repeatedly asking for dates or contact information

Other - which one?

Response (decision)

What was decided? Describe the decision.

Actions to implement the response

Actions? E.g.: contact hosts, Marmots, respond to reported person or reporter. State here the actions that are needed and/or were taken.

Inform the decision to the reporter

Inform the reporter of the taken decision, from an official channel (prioritize e-mail communication; if chat: remember to save a copy of the messages).

State here the action and who took this responsibility (1 person, maximum 2 if it’s a difficult situation).

Inform the decision to the reported person

State here the action and who took this responsibility (1 person, maximum 2 if it’s a difficult situation).

Statement. Communicate the response to others (anonymized description or brief report)

Does the CoC subteam consider that a public statement should be done? If so, inform the full CoC team of the proposed action. Wait at least 6 h to continue. Take the action needed (e.g., contact the communication team). Remember to anonymize every report. Minimize response to criticism. Remember Charles’ rules of argument.

Future actions to avoid this type of incident

Optional and not urgent. If the CoC Team identifies future actions to avoid this type of incident, leave suggestions for future conference editions.